Seven days to go and that familiar pre-event energy is building. Your event is practically here, and you’re riding that perfect wave of “everything’s coming together” mixed with “did I remember to order enough safety pins?” It’s like the final week of training before a big race, except instead of tapering your miles, you’re fine-tuning every detail that will make your event sing.
Welcome to the final sprint—not the frantic kind, but the focused, intentional push that turns months of planning into one amazing day.
Organize Your Lists
Download Your Complete Registration Data
Pull a comprehensive export that includes everything from merchandise orders to custom question responses. This becomes your master reference for check-in, volunteer briefings, and troubleshooting any day-of questions.
Pro tip: Create separate filtered exports for different purposes. One clean list for volunteers handling check-in, another detailed version for you with all the behind-the-scenes info you might need.
How to Download Registration Data »
Assign Bib Numbers
Get Bib Numbers Race-Ready
You have options: pre-assign numbers now for ultra-smooth packet pickup, or assign them during check-in for maximum flexibility. Whether you’re going with a simple sequential numbering system or something more complex for multi-category events, decide your approach and get your system ready.
How to Generate and Assign Bib Numbers »
Get Waivers Wrapped Up
Review and Remind Unsigned Waivers
Unsigned waivers are like that one friend who’s always “five minutes away”—they’ll show up eventually, but not without some gentle nudging. Send reminder emails now to make onsite a smoother process. And not to worry, if participants still arrive without signed waivers, you can identify and send waiver emails directly through your event check-in tool during packet pickup.
Prepare for Event Day Efficiency
Set Up Your Check-In System
The Event Day Check-In tool provides real-time access to participant data, allowing you to check in registered participants, manage merchandise pickups, assign bib numbers, and even register new participants on event day.
If you’re using the event day check-in tool, make sure your volunteers know how to use it and that you’ve got backup plans for any connectivity hiccups (you need wifi to use this tool). Consider creating volunteer-specific access so your team can help with check-in without accessing sensitive participant data.
Event Day Check-In & Registration »
New Feature: Track Your Finishers
As participants cross the finish line, return to the Event Day Check-In page to mark participants as “Finished” when they return safely. This is separate from timing but is a great way to check in your finishers to make sure everyone is accounted for. It’s like having a digital finish line roll call—especially valuable for trail events or longer distances where participant safety is paramount.
Ready to make the most of your final week? We’re here to support you every step of the way.
